Commercial Transition Administrative Specialist

Commercial Transition Administrative Specialist

DEFTEC delivers mission-critical solutions through skillfully delivered services and innovative products. We are inspired by the critical missions of our clients, and we are driven to provide the most effective solutions to execute their missions, operational challenges, and requirements. Our dedicated, experienced, and talented employees work closely with our clients to ensure the delivery of exceptional services and products.

Position Overview:

We are seeking a candidate who will serve as the Sr. Executive Assistant to the DARPA Chief of Commercial Strategy, and will work as part of an exciting team to provide daily administrative and executive support to the Commercial Strategy leadership team and help advance the Commercial Strategy mission. Will apply deep domain expertise and a commitment to advancing U.S. national and economic security. The Sr. Executive Assistant works closely with the Chief of Staff to coordinate and efficiently manage the Chief of Commercial Strategy's (Chief) schedule, priorities, and relationships. Serve as the primary point-of-contact for internal and external constituencies seeking to engage the Chief. Maintain the Chief's calendar including scheduling meetings, speaking events, and travel via the Defense Travel System (DTS). Evaluate requests to prioritize needs, effectively allocate the Chief's time, and delegate engagements as appropriate. Coordinate Commercial Strategy work priorities with the Chief of Staff, Action Officer(s), and other DARPA staff. Assist the Front Office with planning, development of presentations, and special projects. Exercise discretion in managing the Chief's contacts and relationships. Perform event planning and drafting of internal correspondence. Provide administrative support to the Commercial Strategy leadership team, and maintain confidentiality in handling sensitive personal and organizational information.

Required Qualifications:

• Bachelor's degree
• Active Secret security clearance
• 3+ years of experience providing executive support and calendar management to C-suite, SES, or Congressional leaders
• Detail-oriented with exceptional planning and communication skills
• Experience managing special projects, executive meetings, and external groups for an executive
• Prior experience organizing and managing operations consisting of in-person and remote staff
• Exhibits superior confidentiality, judgement, and discretion in performing duties
• Previous experience preparing pitch decks, background materials, and proposals
• High proficiency with MS Office, project management, and productivity tools

Desired Qualifications:

• Active Top Secret security clearance
• Bachelor's degree in business, engineering, or economics
• 1 year of experience directly supporting a CEO, founder, or government executive at DARPA, I-ARPA, ARPA-H, or ARPA-E
• Knowledge of DoD or other US Government operations and processes, familiarity with DARPA desired

DEFTEC offers a comprehensive whole-life benefits package that includes medical, dental, vision, holiday, paid time off, 401K with a match, life insurance, short/long-term disability, and educational reimbursement.

DEFTEC is a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.

AAP/EEO Statement

DEFTEC Corp is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type based on actual or perceived race, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding , and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, civil union status, sexual orientation, military and veteran status, denial of family and medical care leave, arrest record and/or any other characteristic(s) protected by federal, state or local law.